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Technology Acceptable Use Policy

Calhoun County Board of Education

Acceptable Use of Electronic Media for

Personnel, Substitute Teachers,
Volunteers, and Vendors

The following document outlines guidelines for use of the computing systems and facilities located at or operated by Calhoun County Schools (CCS). The definition of CCS information and data resources will include any computer, server or network, or access provided or supported by CCS, including the Internet. Use of the computer facilities includes the use of data/programs stored on CCS computing systems, data/programs stored on magnetic tape, floppy disk, CD-ROMs, DVD-ROMs, computer peripherals, or other storage media, that is owned and maintained by CCS. The "user" of the system is the person requesting an account (or accounts) in order to perform work in support of the CCS program or a project authorized for CCS. The purpose of these guidelines is to ensure that
all CCS technology users share the CCS technology resources in an effective, efficient, ethical and lawful manner.

The Board recognizes that electronic media, including the internet, provides access to a wide variety of instructional resources in an effort to enhance educational opportunities. Use of electronic resources must be in support of, and consistent with the vision, mission and goals established by the Calhoun County Board of Education and for the purpose of AKS instructional support or administrative functions. All users of the district wide area network and/or other electronic informational services must maintain strict compliance with all applicable ethical and legal rules and regulations regarding access.

As a CCS employee, volunteer, or vendor, you will be expected to maintain appropriate passwords to obtain access for your job and/or tasks. All CCS-issued passwords should be changed within one week of issuance by the user if the application enables the user to do so. Not all applications allow this, but the applications where the password should be changed immediately. Passwords should be changed every 90 days thereafter to maintain the integrity of the CCS network.

Additionally, CCS technology and electronic resources must not be used to:
  • Harm other people.
  • Interfere with other people’s work.
  • Use a computer to steal property.
  • Gain unauthorized access to other people’s files or programs.
  • Gain unauthorized access to on-line resources by using someone else’s password.
  • Make changes to the hardware or software configuration of any machine, without following local school procedures for approval.
  • Improperly using the network, including introducing software viruses and/or bypassing local school or office security policies.
  • Steal or damage data and/or computers and network equipment.
  • Access, upload, down load, and distribute pornographic, hate-oriented, profane, obscene, or sexually explicit material.

Failure to follow these guidelines can violate the Official Code of Georgia, OCGA, Codes 16-9-90, 16-9-91, 16-9-92, and 16-9-93, as well as United States Public Law 106-554, known as the Children's Internet Protection Act. Such actions can also lead to disciplinary actions, up to and including termination of employment or contract with CCS and criminal prosecution.

At no time should student names be broadcast or disclosed in unauthorized communications sent outside the CCS network. For example, a teacher-initiated progress report sent through email to a parent is appropriate, but posting individually-identifiable student testing data on a non-CCS website is not appropriate.Teachers should closely monitor classroom activities where students are communicating outside of CCS. Such activities might be classroom-to-classroom collaborative projects, “pen pals” and web-site-related instructional activities. At no time should student privacy be compromised in these communications, nor should students’ work be delivered outside of CCS without direct supervision of the students’ teacher. Student and staff data may be transmitted periodically to educational and
government entities for required business purposes, but these transmissions are managed in a secure environment to maintain student and staff confidentiality.

Finally, please note that CCS technology use is subject to auditing for legitimate purposes, as well as live monitoring where appropriate.

Calhoun County Electronic Media Disclosure Agreement


Calhoun County School System’s electronic information resources, the Internet, and use of email are not inherently secure or private.  Employees shall have no expectation of privacy while using Calhoun County School System’s electronic information resources.  The Calhoun County School System reserves the right to search data or e-mail stored on all school-owned or school-leased computers or other electronic information resources at any time for any reason.


The Calhoun County School System Reserves the right to monitor employee’s use of Calhoun County School System’s electronic information resources and to take the appropriate disciplinary action based on use that is in violation of this Policy.  The Calhoun County School System reserves the right to disclose any electronic message or data to law enforcement officials, and under some circumstances, may be required to disclose information to law enforcement officials, the public, or other third parties, for example, in response to a document production request made in a lawsuit involving the Calhoun County School System or a by a third party against the user or pursuant to a public records disclosure request.


Adopted by Board:  5-21-13